AI-powered Accounts Payable|

SparkOffice AP is built for small and mid-sized Swiss companies whose accounts payable has outgrown manual processing — growing supplier counts, rising invoice volumes, and increasing card spend. Finance teams handling roughly 50 to 250 documents per month are covered by the Basic and Professional plans, while larger organizations with custom volumes, dedicated support, and tailored rollout needs are served by the Enterprise plan. If you spend too much time on data entry, chasing receipts, and month-end reconciliation, SparkOffice AP is designed for you.

SparkOffice AP integrates with Proffix and supports other Swiss ERP solutions. Approved invoices and matched transactions are exported directly to your ERP for payment and archiving, eliminating double entry and ensuring that invoice and transaction data flows smoothly into your accounting system. If you use a different Swiss ERP, contact us — the Enterprise plan includes custom feature integration.

You can upload PDF invoices and receipts directly or forward them via email workflows. SparkOffice AP then extracts the key data — supplier, dates, amounts, and line details — automatically using AI-powered recognition, so there is no manual data entry. Captured documents are matched to card transactions where applicable, and everything lands in one structured workflow where your team reviews and approves with full visibility into status before exporting to your ERP.

Yes. SparkOffice AP automatically matches receipts to card transactions, giving you complete documentation for card spend — transaction plus receipt together. This means less time chasing missing receipts, faster and cleaner reconciliation, and a smoother month-end close. Bank and card statements are processed alongside invoices in the same workflow, so your finance team has clear visibility into what has been received, what is missing, and what is ready for export.

Yes. SparkOffice AP supports law-compliant document retention for 10 years, in line with the Swiss record-keeping requirements of the Code of Obligations (OR Art. 958f). Documents are kept securely organized and accessible throughout the retention period. For teams that need stronger traceability, the Professional and Enterprise plans additionally include an Audit Trail that records key actions and changes — supporting internal controls and audit readiness.

Your documents and data are stored on Microsoft Azure in the West Europe region (EU). Data is encrypted in transit and at rest, and remains subject to European data protection standards, which Switzerland recognizes as providing an adequate level of protection. SparkOffice AP is operated by SparkDynamic GmbH, a Swiss company based in Rüti (ZH), and your data is retained in line with Swiss 10-year archiving requirements.